The sweet and tart scent of home-made strawberry jam filled the air in the kitchen of the small rustic cottage.
Nearly 60 jars of fresh strawberry jams decorated with red laced covers lined the dining table and Silvi’s family was looking ahead to a profitable day at the farmer’s market.
Yet, Silvi never felt so miserable in her life.
Silvi’s grandmother, the farm owner, asked Silvi to help her crush, cook, and can strawberries – just a month before her dissertation was due.
Silvi spent her weekend helping her grandmother and she had to make up for the missing days by working extra hours the following week.
She gave up her workouts and several hours of sleep to get back on schedule, because she felt bad saying “No” to her grandmother’s request to prepare strawberry jam for their local farmer’s market.
Do you ever feel guilty denying a favor from someone you care about, even when you are busy writing your dissertation, because you fear that you will hurt their feelings?
No one teaches you how to write a dissertation.
After I received approval from my thesis committee to start writing, I found out that had less than a month before the deadline.
I soon realized that in order to graduate that semester, I would have to manage my time better and break several counterproductive work habits, that had made other graduate students’ lives miserable during the dissertation writing phase.
You might recognize some of these habits in your own workflow.
If you do, I assure you that you are not alone, and I have included practical remedies that can help you to reduce the harmful effects of these habits on your dissertation.
Do you know the chatty guy who likes to talk for hours or the needy coworker who always asks you to put out their fires?
These people are wasting your time – a precious resource that you can never get back.
Sometimes family members will ask you for favors that could be done by someone else, simply because they don’t understand how time-consuming it is to write a dissertation.
Silvi’s grandmother had no idea that a weekend of cooking strawberry preserves would disrupt Silvi’s dissertation writing schedule, and Silvi was afraid to say “No” and hurt her feelings.
Remedy: Learn to say “No” or “Not now.“ When you listen to the chatty guy you are actually encouraging him to keep talking. Each time you help the needy person you are making them more dependent on you. Instead, let them know that you are in the middle of something and are unavailable to chat or put out a fire – you will actually be doing them a favor too.
Do you automatically check your email as soon as you turn on your computer?
Responding to emails can distract you from your priorities and interfere with your concentration for the rest of the day.
Remedy: Begin your day by doing the highest priority task, especially one that you have been putting off for a while. Finish this task in the morning when your concentration is at its peak. Your email messages will always be there waiting for you.
A vaguely defined task such as “work on dissertation,” is practically an instruction to take a nap.
Remedy: Set well-defined milestones for each week, and break them down even further into daily goals. It is more empowering to write: “Write the introduction to my literature review” than “work on dissertation.” In the former case you have a well-defined goal that you can achieve in a couple of hours. Be sure that you and your supervisor agree on the milestones that you have established.
The notion that multitasking makes us more efficient is a myth.
Your brain can only focus on one task at a time.
When you think you are multitasking (answering emails while working on your dissertation), your brain is actually switching back and forth between the two different tasks.
The result is that your performance on both tasks is reduced and you will feel exhausted.
Remedy: Structure your environment so that you reduce the need to multitask (e.g. switch off your mobile and shut down your email program while writing).
You can multitask to a certain extent (e.g. run your laundry while writing your dissertation), but use a timer to ensure that you can put your focus fully on your dissertation instead of keeping part of your brain preoccupied with the demands of the other task (e.g. when it is time to switch to the dryer).
A to-do list is just a group of errands, which may not support you in finishing your dissertation.
If you let a to-do list dictate your life, you will always be trying to catch up with a never-ending list of tasks and feel exhausted by the end of the day.
Remedy: Shift your mindset from a to-do list to what you want to accomplish each day. Delete chores that do not support your personal or professional goals. If there is anything that you can delegate to someone else, even if you need to pay for it, do it.
Your dissertation is just one of a hundred things on your supervisor’s mind.
By the time you are at the writing stage, you will probably know more about your topic than your supervisor. It is very disempowering to be dependent on your supervisor, especially if he is indecisive or keeps adding requirements.
Remedy: Take ownership of your dissertation. Based on your experience, knowledge of the literature, and the scope of previous dissertations from your department, develop an outline for your thesis. If you supervisor disagrees, listen with an open mind and discuss alternative solutions.
Did you ever notice that your best ideas come to you when you are not at your desk?
You might get inspired while you are walking, exercising, or taking a shower.
Remedy: If you want to give your creative mind a chance develop a regular break schedule and get away from your desk for at least 10 minutes every hour. Use your breaks to take a stroll or exercise, and it will help you to develop insightful solutions that had not occurred to you before.
Caution: Checking email does not count as a break – to see your problems from a new angle, you need to be away from your desk and get your body moving.
If you break down your writing into manageable stages, establish realistic milestones, and set your daily priorities accordingly, you can probably develop a balanced daily routine that includes sufficient sleep, nourishing meals, and regular exercise.
Finally, nurture your mind by surrounding yourself with positive people.
A supportive community can help you stay motivated during intense periods of writing, so you can meet your deadline, and still have enough energy left to smile when you finally hand in your dissertation.
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Generally great advice Dora as usual. However, I am skeptical that the strawberry jam making actually set this person back much. First, as someone who makes strawberry jam every June, sixty jars is not really that much harder to make then 15, it takes more time to get stuff set up to make jam than to actually make it :). However, more importantly, as you point out, one should not necessarily just work on the dissertation to the exclusion of all else in order to be most productive. It was probably a welcome break.
Honestly, I think the biggest issue with dissertations, especially in STEM, is that scientists/engineers have an aversion to writing, which is often made worse when writing their first papers for publication. It is so hard to craft a publishable paper these days and these need to be nearly perfect. However, dissertation writing is much, much easier since it is less necessary to be concise, you can speculate more, and you need to be much less worried that your conclusions will offend someone in the field. Also, in STEM, most of the ideas of the dissertation should have already been thoroughly vetted in the publication process, committee meetings etc, they just need to be put down on paper (ie all of the deep thinking should have already been done), which someone focused should be able to do in under a month. Note that my comments do not apply to dissertations in the humanities as the dissertation writing is often the process of developing the ideas.....
Hi graddirector! Wow, congrats on being an expert on making strawberry jam every year that is impressive. The reason this commitment set this student back was that she lost the momentum in her writing. She had to travel to the country and hang out with her family and make the jams and help out with preparing for the farmers market. She felt guilty/resentful during the weekend and this made her feel less confident when she did return to writing. You are right that one weekend off should not set a person back a lot, but losing momentum so close to the due date can lead to some writer's block or loss of your train of thought. What I have found for students in STEM areas is that they don't have all (or any) of their thesis work in papers so they still need to do quite a bit of data analysis in the final weeks/months before the due date. Also, some students need to rewrite their papers in a format that is consistent with their university requirements and that is time-consuming as well even if it does not require original work. Thanks for your comments ;)
Well, resenting the activity is definitely a different thing from just making some jam which I assure you is far from difficult :). There are a bunch of articles out there regarding how getting a Ph.D. can result in one having little to nothing in common with ones family, particularly if the family has no concept of what a Ph.D. candidate is experiencing. In some cases, this leads Ph.D.s to a complete break with their family due to the sometimes extreme evolution of politics, and priorities, that getting an education can bring....